Contract No.: [Insert Contract Number]
Date: [Insert month_day], 2025
1.PARTIES
1.1 Seller
Company Name: [Insert Seller’s Company Name]
Address: [Insert Seller’s Address]
Contact Person: [Insert Name]
Email/Phone: [Insert Email and Phone Number]
TIN/VAT Number: [Insert Tax ID]
1.2 Buyer
Company Name: [Insert Buyer’s Company Name]
Address: [Insert Buyer’s Address]
Contact Person: [Insert Name]
Email/Phone: [Insert Email and Phone Number]
TIN/VAT Number: [Insert Tax ID]
2. CONTRACT SUBJECT
2.1 The Seller agrees to sell, and the Buyer agrees to buy, green coffee beans, subject to the terms and conditions specified below:
· Product Description: Green Coffee Beans (the “Commodity”)
· Type/Variety: [e.g., Arabica, Robusta, Specify Origin, e.g., Venezuela]
· Grade/Quality: [e.g., Grade 1, Specialty Grade, Screen Size]
· Crop Year: 2025/2026
· Quantity: [Insert Number] bags (±5% tolerance, each [e.g., 60 kg])
· Total Weight: [e.g., 100 metric tons]
· Packaging: [e.g., Jute bags, vacuum-sealed, palletized per Buyer’s instructions]
· Quality: As per sample approved by Buyer [Insert Sample Reference No., if applicable] or attached quality certificate.
3. PRICE AND PAYMENT TERMS
3.1 Price: USD [Insert Amount] per [e.g., kg, metric ton, bag]
3.2 Total Contract Value: USD [Insert Total Amount]
3.3 Currency: US Dollars (USD) $___________________ (the “Total Contract Amount”)
3.4 Payment Terms:
· 50% of the Total Contract Amount payable upon issuance of Buyer’s purchase order via wire transfer, and
· 50% of the Total Contract Amount payable upon presentation of the following shipping documents to the Buyer:
· Commercial Invoice
· Bill of Lading (clean, on board)
· Certificate of Origin
· Phytosanitary Certificate
· Quality and Weight Certificate
· Packing List
3.5 Seller’s Bank Details:
Bank Name: [Insert Bank Name]
Address: [Insert Bank Address]
SWIFT: [Insert SWIFT Code]
Account Number: [Insert Account Number]
3.6 Price Basis: FOB [Insert Named Port of Shipment, e.g., Cartagena Port], Incoterms 2020
4. DELIVERY TERMS
4.1 Incoterms: FOB [Insert Named Port of Shipment], Incoterms 2020
4.2 Delivery: Seller shall deliver goods on board the vessel nominated by Buyer at the named port of shipment. Risk transfers to Buyer once goods are loaded on board.
4.3 Delivery Period: [e.g., June 15–30, 2025]
4.4 Vessel Nomination: Buyer shall nominate the vessel at least [e.g., 10 days] prior to the estimated shipping date.
4.5 Loading and Handling: Seller bears all costs (e.g., terminal handling, loading) until goods are on board.
4.6 Shipping Advice: Seller shall notify Buyer within [e.g., 48 hours] of loading with vessel details and estimated arrival date.
5. INSPECTION AND QUALITY CONTROL
5.1 Inspection: Pre-shipment inspection by [e.g., SGS, Intertek, or mutually agreed third party] at Buyer’s expense to verify quality, weight, and packaging.
5.2 Certificates: Seller shall provide a Certificate of Inspection (quality and weight) to Buyer.
5.3 Claims: Buyer must notify Seller of any quality or quantity discrepancies within five (5) calendar days of goods arriving at the destination port, supported by an independent surveyor’s report at Buyer’s expense.
6. DOCUMENTATION
6.1 Seller shall provide ALL the following documents to Buyer in [e.g., English] via [e.g., courier, email] prior to shipment:
· Commercial Invoice;
· Bill of Lading (clean, on board);
· Certificate of Origin;
· Phytosanitary Certificate;
· Packing List; and
· [Other Required Documents, e.g., Fumigation Certificate, if and as required]
7. FORCE MAJEURE
7.1 Neither party shall be liable for delays or non-performance due to events beyond their ability to reasonably foresee or control, including but not limited to natural disasters, war, labor strikes, shipping delays or port closures.
7.2 The affected party shall notify the other party within [e.g., 48 hours] and undertake all available and commercially reasonable actions to mitigate the present and future delays.
7.3 If the event of Force Majeure persists beyond [e.g., 30 days], either party may terminate the contract without liability to the other Party.
8. GOVERNING LAW AND DISPUTE RESOLUTION
8.1 Governing Law: This contract is governed by the United Nations Convention on Contracts for the International Sale of Goods (CISG). Matters not covered by CISG shall be governed by the laws of [e.g., United States of America] without regard to conflicts of laws provisions.
8.2 Dispute Resolution: Any disputes shall be resolved by arbitration under the Rules of the International Chamber of Commerce (ICC) in [e.g., Florida, United States of America]. The arbitration shall be conducted in English, and the award shall be final and binding on all parties to the Contract.
9. MISCELLANEOUS
9.1 Compliance: Both parties shall comply with all applicable laws of their own countries, including without limit export/import laws, rules and regulations.
9.2 Warranty: Seller warrants that the Commodity is free from liens, encumbrances, and complies with agreed specifications.
9.3 Amendments: Any changes to this contract must be in writing and signed by both parties to be effective.
9.4. Execution. This Contract may be executed in ink or by electronic signature and in counterparts, all of which when taken together shall constitute one and the same Contract.
9.4 Entire Agreement: This Contract constitutes the entire agreement between the parties. All prior discussions, communications of every type and form and all prior agreements with respect to the subject matter of this Contract are superseded by, rendered void and otherwise merged into this Contract.
9.5 Notices: All notices must be in writing and sent via [e.g., email, registered mail] to the contact details of the addressee as set out in Clause 1. All registered or certified mail, or mail sent by overnight courier must be sent postage prepaid by the sender. Email shall be deemed delivered when confirmed by the receiver, for which it shall be the responsibility of the sender to request and obtain from the receiver.
10. SIGNATURES
This Contract is executed in two original copies, each of which shall be deemed an original upon execution and return to the other party.
SELLER:
Name: [Insert Name]
Title: [Insert Title]
Signature: __________________________
Date: _______________________________
BUYER:
Name: [Insert Name]
Title: [Insert Title]
Signature: __________________________
Date: _______________________________
INTERNATIONAL SALES CONTRACT
For Green Coffee – FOB Terms
